Library · Funding & Distribution
Proof of use as a running file
Each approved receipt is continuously assigned to a funding pot and cost account, with funding eligibility pre-checked. A gap list is available at…
Funding & Distribution · Project management / finance
Overview
Who it's for
Project management / finance
You need
Requires: Foundation, P8
You get
Running proof-of-use file; Gap list anytime
Problem. Gathering receipts and reconstructing allocations at the end of a project takes days — and every unclear item is a repayment risk.
Solution. Each approved receipt is continuously assigned to a funding pot and cost account, with funding eligibility pre-checked. A gap list is available at any time; on the due date, a draft proof of use is created with a total reconciliation against the calculation. Unclear items land on a clarification list — nothing is ever simply assumed.
automatic approval manual
Results
- Running proof-of-use file
- Gap list anytime
- Total reconciliation against calculation
Key metrics
- Rework on proof of use < 5 h
- Contested items → 0