Library · Travel & housing – process groups
COM · Communication & documents
Movement orders, confirmations, rooming lists – documents that almost write themselves.
11 processes
Overview
Who it's for
Teams that organize travel and housing for many people
You need
Master data of travelers and a schedule
You get
11 documented workflows with trigger, automation level, and priority
| ID | Process | Trigger | Autom. | Prio |
|---|---|---|---|---|
COM-010 | Generate personalized travel information “Your Arrival” | all travel segments for one person for a work block confirmed | VOLL | Do first |
COM-020 | Create and distribute movement order | Travel and transfer plan for work block finalized | VOLL | Do first |
COM-030 | Generate calendar invites (ICS) | “Your Arrival” approved | VOLL | Do first |
COM-040 | Run reminders before arrival | Arrival time − `{{ERINNERUNG_VORLAUF_STD}}` | VOLL | Do first |
COM-050 | Send change notification with version note | New version of a travel- or housing-relevant artifact | VOLL | Do first |
COM-060 | Manage channel selection and channel consent | Onboarding or channel change request by the person | HITL | Do first |
COM-070 | Integrate travel and hotel information into daily schedule | Daily schedule for work day in creation | VOLL | Do first |
COM-080 | Provide hotel list and driver plan as document | Rooming list or driver plan approved | VOLL | Do first |
COM-090 | Track receipt and read confirmation | Sending of information marked as critical completed | VOLL | Do first |
COM-100 | Ensure document versioning and single-source principle | Every creation or change of an artifact | VOLL | Do first |
COM-110 | Maintain distribution list and restrict document access | Document with personal data created | HITL | Do first |