Library · Travel & housing – process groups
ACC · Billing, Per Diem & Accounting
Per diem, receipts, billing – rule-based all the way to accounting.
13 processes
Overview
Who it's for
Teams that organize travel and housing for many people
You need
Master data of travelers and a schedule
You get
13 documented workflows with trigger, automation level, and priority
| ID | Process | Trigger | Autom. | Prio |
|---|---|---|---|---|
ACC-010 | Trigger travel expense report | Trip ended + `{{ABRECHNUNG_ANSTOSS_TAGE}}` or end of month | VOLL | Do first |
ACC-020 | Capture receipts (photo/OCR) | Person uploads receipt to accounting system | ASSIST | Do first |
ACC-030 | Review and code receipts | Receipt captured, mandatory fields recognized | ASSIST | Do first |
ACC-040 | Calculate domestic meal allowance | Absence times validated per calendar day | VOLL | Do first |
ACC-050 | Calculate international meal allowance | Settlement contains segment with international stay | VOLL | Big Bet |
ACC-060 | Apply meal deduction for on-site catering | Actual catering reported per work day and person | VOLL | Do first |
ACC-070 | Monitor three-month deadline for unchanged place of work | Daily run over work site history per person | VOLL | Do first |
ACC-080 | Settle mileage allowance | Approved private vehicle use (TRV-060) and trip log | VOLL | Do first |
ACC-090 | Decide flat-rate lodging or individual receipt | Overnight stay settled without production-side booking | VOLL | Later |
ACC-100 | Check tax-free, wage-tax liable, or benefit in kind | Settlement item calculated, before approval | HITL | Do first |
ACC-110 | Generate export to payroll and DATEV | Settlement approved | VOLL | Do first |
ACC-120 | Run correction and reclaim | Audit finding, late report, or duplicate billing detected | HITL | Later |
ACC-130 | Keep settlement status transparent for travelers | Status change of a settlement | VOLL | Later |