Library · Travel & housing – master data in detail
DAT-090 · Process master data change during production
Brings changes to personal data during ongoing production into the system in a controlled way and triggers the check whether bookings already made…
Travel & housing · master data
Overview
Who it's for
Coordination, assistance, office
Trigger
Change notification via self-service, production office, or department head; field change to a record with at least one confirmed booking.
You get
Brings changes to personal data during ongoing production into the system in a controlled way and triggers the check whether bookings already made need to be adjusted as a result.
Brings changes to personal data during ongoing production into the system in a controlled way and triggers the check whether bookings already made need to be adjusted as a result.
Rule (automatable) Judgment (human decides)
Decision rules
R1IF the changed field is not marked as booking-relevant THEN only log it, do not trigger a follow-up chain.R2IF the changed field is booking-relevant (starting location, name as per ID, contract period, employment type, special needs) THEN CHG-020 must be triggered.R3IF the change results in cancellation or rebooking costs AND these exceed{{FREIGABE_LIMIT_F1_EUR}}THEN obtain approval F2 before implementing it.R4IF the change arrives after the free cancellation period has expired THEN state the cost impact and inform the person that the change incurs costs before a decision is made.R5IF the employment type is changed THEN reset the billing path and mandatorily informPBH, because per diem items already booked become invalid (ACC-120).R6IF a change is reported by a third person (not by the affected person themselves) THEN obtain confirmation from the affected person before it takes effect.
Common pitfalls
1. Change is communicated verbally at the work site and only corrected in the rooming list → ticket, transfer, and billing continue to run on the old data. 2. Name change after marriage is updated in the system, but the ticket already issued shows the old name → ticket unusable at the gate. 3. Starting location changes because the person moves privately, and nobody recalculates the distance → mileage allowance and overnight entitlement remain incorrect until the end of the project. 4. Change is implemented without stating the cost impact → cancellation costs hit the budget without approval and without allocation.